RETREAT TERMS & CONDITIONS

DEPOSIT

Once your retreat application is approved (within approximately 24 hours) you will receive a link to pay your deposit to reserve your spot in the retreat. The minimum deposit amount will be 50% of the full retreat cost. If this deposit is not made after 48 hours of the approval, you can lose your spot and we will give it to the next applicant.

Note: We strongly recommend that you DO NOT book any travel arrangements until the application is approved.

 

CANCELLATION 

Force Majeure: In the event of a force majeure situation, such as natural disasters, act of war, terrorism, pandemic or any other event beyond the control of the organizers, and we decide to cancel the retreat, the participant will be offered the option to transfer the registration to a rescheduled retreat date or receive a refund of the retreat cost (minus an administration costs of 200$). The organizers are not responsible for any additional expenses, such as travel expenses (e.g. flight tickets, train tickets or bus tickets, etc).

NOTE: In a third-world country, you may encounter social issues that occasionally make the news, such as strikes, civil unrest, or conflicts. The organizers, who are locals, ensure the safety of all participants and maintain transparent communication about any such matters. In the end the organizers will decide if the retreat can be completed or not. 

90 days before the retreat
Full balance is due 90 days prior to the retreat start. During this time, you may also decide to cancel your reservation. If your balance has been paid, we will issue you a full refund (minus a $200 administration fee and any non-refundable transactional fees). Please note, if the balance is not paid within 2 weeks of notification, we reserve the right to cancel your reservation and refund your deposit (minus the $200 administration fee and any non-refundable transactional fees).

46 – 89 days before the retreat
If you cancel a reservation 46 – 89 days before the retreat you will receive a 50% refund of the amount of the full payment of the retreat. The rest of your balance will be held and can be used for another retreat within 18 months from the date of cancellation.

0-45 days before the retreat
Within 45 days of the retreat departure, all payments, including deposits, are non-refundable.

Cancelation from our side
There is a minimum number of participants for the retreats and ceremonies depending on the venue.
If not enough participants are registered for a retreat, we reserve the right to cancel the retreat and refund the payment already made (exclusive the administration fee of $200), regardless of the period. We cannot reimburse any other costs incurred, such as travel expenses (e.g. flight tickets, train tickets or bus tickets, etc).

Cancelation through force majeure (for example due to COVID restrictions):
If the retreat is canceled due to unforeseeable circumstances, such as irresistible compulsion, force majeure, COVID restrictions or similar restrictions that prevent us from running the retreat and the retreat has to be canceled or postponed, the administration fee ($200) will not be refunded. We will do our best to refund the amount as soon as possible, but it can take up to 24 months depending on our economic situation. We cannot reimburse any other costs incurred, such as travel expenses (e.g. flight tickets, train tickets or bus tickets, etc).

Special consideration
Requests for special consideration or exceptions to this cancellation policy will be reviewed on a case by case basis but are not guaranteed.

By registering for the retreat, participants acknowledge that they have read and understood this cancellation policy.

 

INTERNATIONAL TRAVEL

All retreat participants are responsible for all requirements to travel, including: meeting all requirements of foreign entry, supplying all necessary documents for travel (passports, visa, etc.), and making sure documents are valid and organized for foreign entry. We encourage you to carefully check for any prohibitions on traveling, warnings, general announcements, and advisories that the government of your travel destination or your country of origin has issued. We advise you to check all of this information carefully prior to booking your retreat, flights, etc.

International Insurance
For participating in this retreat you need to provide travel and health insurance (as informed in the application form). The additional purchase of TRAVEL AND HEALTH INSURANCE is a requirement to provide the utmost protection for all, and to prevent financial loss.


ACCOMODATION

If you have specific requests or needs for your room, we will do our best to accommodate you, however we cannot give any guarantees. All rooms are allocated on a first come first served basis, so the sooner you sign up, the more likely your requests will be fulfilled. If you do not have a roommate, you will be paired with another guest(s). If you’re joining the retreat with your friend/partner, please specify who your roommate will be when signing up for the course.


DISCLAIMER

By participating the retreat you acknowledge and agree to the following:

  1. Team VIDAYA COMMUNITY & JOURNEYS S.A.S. is not a medical organization and does not give or provide medical advice or assistance in whatever form. Our retreats do not replace any medical treatment. 
  2. You are solely responsible for evaluating and assessing your own health and wellbeing and determining whether, in all the circumstances, it is appropriate to undertake the recommended activities. If you are aware of any physical or psychological condition which would place you at risk to participate in any way with the activities, then you should seek appropriate medical advice before embarking on the retreat.
  3. You acknowledge that you are aware of the risks and hazards associated with the activities provided as part of the retreat, which may include discomfort or personal injury sustained as a result of engaging in the retreats activities.
  4. To the extent permitted by law, you agree to RELEASE, WAIVE, DISCHARGE AND COVENANT NOT TO SUE Team VIDAYA COMMUNITY & JOURNEYS S.A.S. from all liability, claims, demands, or action whatsoever arising out of or related to any damage, or injury, including death, that may be sustained by you while participating in the retreat.
  5. Team VIDAYA COMMUNITY & JOURNEYS S.A.S. provides no warranty as to any results or outcomes associated with completing the retreat.
  6. Team VIDAYA COMMUNITY & JOURNEYS S.A.S. does not warrant or represent that the information provided in this retreat is free from human or mechanical error.
  7. You cannot participate if you are under the age of 21. 
  8. No part of the retreat (included pictures, videos during the retreat) may be copied, reproduced, modified, republished, uploaded, posted, transmitted or distributed in any form or manner without VIDAYA COMMUNITY & JOURNEYS S.A.S. prior written consent. 
  9. VIDAYA COMMUNITY & JOURNEYS S.A.S. reserves the right to change the information offered on or via this internet site, including the text of this disclaimer, at any time and without further notice.
  10. If you have any questions, you can use the contact form. By using this website you agree to this disclaimer